Information for Vendors

Hello organizations and vendors that have signed up for a booth at this year’s event. The event is located in the southeast corner of the PlazAmericas Mall on the 59-feeder side.

Set Up: 8 am – 3 pm
Event: 4 pm – 9:20 pm
Break Down: 8:45 pm – after fireworks. All Vendors are required to stay the entire duration of the festival.
Parking: the lot north of the event towards Clarewood and west of the event towards the Wells Fargo Bank along the feeder.

What to expect at the festival.

  1. It is Houston in June and so the temp on Sunday will be no surprise. Please dress comfortably.
  2. We do ask that everyone be either set up or onsite setting up by 2:00 pm. We will fill in your space if we have not seen you by 2 pm and assume you are a no-show.
  3. You are welcome to come set up early and then leave and come back by 3:30 pm to keep from being in the heat if you’d like.
  4. We ask that you decorate your tent and make it festive! Having something to give away or a game to play helps to attract people to your tent
  5. Bring a wagon or cart to transport your handouts and decorations to your tent.
  6. Please check in at the Check-In booth, located to the right or north of the stage right next to the parking garage. You will be told where your tent is located.
  7. If you arrive before noon, you will be able to drive to your tent. After noon, you will have
    to walk.
  8. There is ample parking in the lot north of the event towards Clarewood and west of the
    event towards the Wells Fargo Bank along the feeder. Both are free parking.
  9. You need to man your tent for the entire duration of the festival.
  10. You will be provided one 10 x 10 tent, one 6′ table, and 2 folding chairs.
  11. Battery-powered fans and hand-held fans might be a smart part of your setup.
  12. We hope you will bring your families and will enjoy the food vendors and of course, the 16-minute fireworks show that starts at 9pm.
  13. Bring your own tablecloths and decorations for the tent and surrounding area. The event will begin at 4 pm and will continue until 9 pm.
  14. ALL TRASH, PAPERS, OR BOXES MUST BE PLACED IN A TRASH BIN. We will have on staff a cleaning crew to provide festival trash removal but please do your part and help keep the area clean.
  15. Liberty Festival has obtained the necessary permits to host this event. A determined space, tent, table, and chairs for your booth are provided unless otherwise specified. All festival equipment must be left as found when you leave the event. If anything is missing, they will be billed to your business.
  16. If you already requested for power, it is your responsibility to bring at least 100′ extension cords for EACH outlet supplied. Electricity will be provided and located by your tent.
  17. All vendor Fees must be paid by Company or Personal Check, Money Order, Cash or Cashier’s Check. Payment must be received no later than Friday, June 28, 2024

Food Vendors:

  1. Please have photos of your food for ease of ordering.
  2. All food vendors are required to follow all strict guidelines enforced by the Health and Human Service Department of the City of Houston. All locations must contain:
    1. receptacle with water and soap, and
    2. a receptacle with water and bleach stated by the Health Dept. There will be access to water on-site provided by the event producer.
    3. The City Inspector will be on-site and review your booth setup to make sure you comply.